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Board of Directors

President
Lynn Howard (Michigan)

Vice-President
Audra Lansdown (Texas)

Secretary
Jill Dunnam (Texas)

Treasurer
Robin Zenz (Iowa)

See all leadership here

SOMSA Headquarters

1717 East Republic Road, Suite A
Springfield, MO 65804
417.886.8606, x203
fax 417.886.3685
linden@somsa.org

 

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HomeExhibitor Info

Annual Conference Exhibitor Information

On this page, you'll find all the information you will need for your presence at our Annual Conference. If you still have questions after carefully reading each section, please contact Nicole Toombs.



Contact Information

Nicole Toombs, JAWS Society/SOMSA Vendor Chair: (402) 317-5657 or nicole@vpoms.com
Linden Mueller, JAWS Society/SOMSA Executive Director: (417) 886-8606 ext 203 or linden@clubmanagementservices.com

Important Dates

  1. March 1: Program ad due to Linden; see Conference Program Ad Sizes below
  2. March 15: Complete the Sponsor Info Survey to let JAWS/SOMSA know important information about your attendance at the conference (name tags, electricity request, Sunday night RSVP, vendor drawing participation)
New this year! Please send Nicole 3 question for the Sponsor Bingo Card. Why? Our members are given cards which they will go around and have our sponsors sign. If they visit all sponsors, they will be entered into our sponsor supplied drawings on Wednesday afternoon. This year, we decided that instead of just simply having the sponsor sign a card the member must first ask one of the three questions to hopefully get the conversation started before the sponsor can sign their card. We are hoping this will help our members to connect more with sponsors they may already use as they may not think to ask if anything new is going on with their company, or whatever you'd like to ask to get the conversation started!

Important Documents

Please download this PDF file for information from the Savannah Marriott Riverfront. A file listing is below the download button.

Marriott Shipping and Exhibitor Services Info

PDF File Listing

  1. Exhibit Services Form: Request electricity technology
  2. Savannah Marriott Riverfront Instructions for Package Storage/Deliver/Shipping Services

Tentative Schedule

Sunday vendor set up is from 1-4 PM, vendor champagne reception from 5 to 6 PM, and welcome reception will follow from 6 to 8 PM
Monday sessions are 8 AM to 2:30 PM
Tuesday sessions are 8:30 AM to 2 PM, and a fun excursion is being planned for Tuesday night--find info on the main conference page
Wednesday sessions are 8 AM to 1 PM, with vendor drawing at around 11AM and tear down completed by 1 PM

**Vendor tear down will be at 12pm on Wednesday**

Conference Program Due Date & Ad Sizes

Please email your ad for the conference program to linden@clubmanagementservices.com by March 1. Ads should be submitted in PDF format, 300 dpi, and 4C color profile. For any questions about ad properties, please call Linden Mueller (see Contact Information section).

Sponsor Level Ad Size Exact Ad Dimensions
Presenting Sponsor Full Page*
full bleed
8.75" wide x 11.25" tall
Platinum Sponsor Full Page
no bleed
7.125" wide x 10.25" tall
Gold Sponsor Half Page
Horizontal
7.125" wide x 5" tall
Silver Sponsor Quarter Page
Vertical
3.4375" wide x 5" tall

*Dimensions include full bleed, but please consider document margins while designing: Inside (left): 1”; Outside (right), Top, and Bottom: 0.375”

Exhibit Booth Setup/Tear Down

Set-up will be Sunday, April 7, from 1:00-4:00 PM. We invite you to join us at the vendor champagne reception at 6:00 PM. There will be a networking reception from 5:00-7:00 PM. If you require late set-up, please notify Nicole Toombs as soon as possible. See Contact Information section above.

Table(s), chairs, and skirting are included. We recommend that you have an exhibit booth display. The display must fit within your assigned space and cannot block access to other sponsor tables, exits, or foot traffic. JAWS Society, in conjunction with the hotel, will determine booth and table placement.

Tear down will be Wednesday, April 10, from 12 to 1:00 PM. If you require early tear down, please notify Nicole Toombs. See Contact Information section above.

Electricity, Audio, Visual

Sponsors are responsible for electricity, internet connectivity, extension cords, AV and other exhibit supplies and services. To make arrangements at sponsor expense, please contact the Event Manager at the Marriott. Please also let Nicole Toombs know your electricity requests so we can assign booth locations accordingly. Download the [Exhibitor Info file | waiting to receive from the venue] for the order form.

Mailing Exhibit Materials & Supplies

Advance ship conference materials to the hotel and retain your tracking number. Upon arrival, the front desk will help you with the arrangements for securing your materials. Address packages as follows:

JAWS Society Conference
[Name of Event Contact]
Savannah Marriott Riverfront
100 General McIntosh
Savannah, GA 31401

Vendor Drawing

We have scheduled time for vendors to announce winners of their drawings at the end of sessions on Wednesday. If you wish to participate, please let Nicole Toombs know by April 1. See Contact Information section above.

Elevator Pitch

On Monday, we've set aside time for all vendors to present a 60-second elevator pitch to our attendees. Please prepare a quick, succinct summary of your goods or services that will entice our attendees to visit your booth. We've got a tight agenda, so please prepare this in advance and plan on sticking to the 60-second time limit.

Meals

Each attending sponsor must have a meal plan, and at least one is included in your sponsorship level (visit Sponsorship Overview for included meals). For additional meal plans in excess of those included with the sponsorship level, please contact Linden in the JAWS Society/SOMSA office. See Contact Information section above.

Other Expenses

Sponsors are responsible for any and all expenses incurred, including travel, lodging, transportation, meals, setup, clean up, etc. Booth spaces should be cleaned upon departure.